OCR - GENERAL INFORMATION

The U.S. Department of Education, Office for Civil Rights (OCR), requires the Office of the Commissioner of Education to conduct site visits as part of its Vocational Education Methods of Administration civil rights compliance of campuses that receive federal funding for two-year CTE programs.  On-site reviews are based on U.S. Department of Education regulations implementing Title VI (34 CFR, Part 100), Title IX (34 CFR, Part 106), Section 504 (34 CFR, Part 104), and the Department of Justice regulations implementing Title II of the Americans with Disabilities Act (ADA) (28 CFR, Part 35), as well as the Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex and Disability in Vocational Education Programs (34 CFR, Part 100, Appendix B).

View the applicable laws below:

Annual Notice of Nondiscrimination
In compliance with federal guidelines, prior to the beginning of each school year, recipients of federal career and technical (vocational) funds must advise students, parents, faculty, staff, community members, and the general public that all career and technical educational opportunities will be offered without regard to race, color, national origin, sex, or disability.  The announcement of this policy of nondiscrimination should be published after July 1 and before the beginning of each school year in a forum that will allow the general public to view it such as local newspapers, recipient publications and/or other media that reach the general public, program beneficiaries, minorities (including national origin minorities with limited English language skills), women, and disabled persons.  Included in the publication should be a summary of career and technical (vocational) education program offerings and admission criteria along with the name, address and telephone number of person(s) designated to coordinate Title IX and Section 504 compliance activity. If your service area contains a community of national origin minority persons with limited English language skills, public notification must be disseminated to that community in its language and must state that recipients will take steps to assure that the lack of English language skills will not be a barrier to admission and participation in vocational education programs.

Continuous Notice of Nondiscrimination
Ina addition to the Annual Notice of Nondiscrimination, campuses are required to publish a notice of nondiscrimination on a continuing basis and in a variety of locations. Some of the places would be in postings of notices, newspapers and magazines, applications for admission and employment, recruitment materials, announcements, bulletins, catalogs and websites.

Comprehensive On-Site Reviews
In an effort to sustain a process of continuous improvement in assuring equity for all students and staff, comprehensive on-site reviews are conducted according to a predetermined targeting plan. The reviews focus on requirements in the following areas:

  • Administrative
  • Employment
  • Counseling
  • Recruitment
  • Access & Admissions
  • Services for Students with Disabilities
  • Accessibility & Comparable Facilities
  • Financial Aid
  • Site Locations

For further information, please see the OCR Site Review Manual, or visit the following sites:

Resources:

 

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Montana University System • Office of the Commissioner of Higher Education
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