MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

Agenda

Regular Meeting

 

May 18-20, 2005

 

Montana State University-Billings College of Technology

3803 Central Avenue

Billings, MT 59102


System Issues

Academic / Student Affairs Items

Administrative/Budget Items

Staff and Compensation Committee Items

Workforce Development Committee Items

Consent Agenda


Other than the meeting starting time, the times listed are approximate.  These approximate times are intended to give meeting participants a rough idea of the amount of discussion contemplated, but the Board will move to the next part of the agenda upon the completion of the prior topic.  In addition, agenda items may be rearranged unless an item is listed as having a "time certain." 


When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on any portion of the Agenda.


Overview

WEDNESDAY, May 18, 2005

 

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the following Agendas.  

 

9:30 a.m. – 3:30 p.m.       Academic/Student Affairs Committee meeting – B36

(Committee Members:  Chair Regent Lynn Morrison-Hamilton, Regent Stephen Barrett, Regent Mike Foster, and Regent Kala French)

 

10:30 a.m. – 3:30 p.m.     Budget and Audit Oversight Committee meeting  – B57

(Committee Members:  Chair Regent Mark Semmens, Regent John Mercer, and Regent Lila Taylor)

 

4:00 p.m. – 5:30 p.m.       Staff and Compensation Committee meeting – B57

(Committee Members:  Chair Regent John Mercer, Regent Stephen Barrett, and Regent Mark Semmens)

 

4:00 p.m. – 5:30 p.m.       Workforce Development Committee meeting – B36

(Committee Members:  Chair Regent Mike Foster, Regent Kala French, Regent Lynn Morrison-Hamilton, and Regent Lila Taylor)

 

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the above Agendas.  

 

THURSDAY, May 19, 2005

 

7:00 a.m.                      Breakfast for Board and Faculty Senate representatives –  B36            

7:00 a.m.                      Continental Breakfast for meeting participants –  B40                                                   

8:15 a.m.                      Board Convenes - B57

12:00 to 1:00 p.m.         MAS Luncheon with Regents, Commissioner, Presidents and Chancellors –  B36

12:00 noon                   All Meeting Attendees - Lunch on your own (Cafeteria available in the Commons)

12:45  - 1:20 p.m.          Regents meet with Staff Senate Representatives –  B57

 

1:30                              Regents Group Photo

1:45                              The Full Board reconvenes - B57

 

FRIDAY, May 20, 2005

 

7:00 a.m.                      Regents breakfast with local civic and business leaders - MSU-Billings Downtown Campus, 208 N. Broadway

7:00 a.m.                      Continental Breakfast for meeting participants –  B40                                                   

8:45 a.m.                      Board Convenes - B57

12:00 noon                   Executive Session  – COT Conference Room

 

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BOARD OF REGENTS COMMITTEE MEETINGS

 

WEDNESDAY, May 18, 2005

 

(Public Comment is welcome during all meetings)


ACADEMIC/STUDENT AFFAIRS COMMITTEE MEETING and AGENDA


Committee Members:  Chair Regent Lynn Morrison-Hamilton, Regent Stephen Barrett, Regent Mike Foster, and Regent Kala French  

 

9:30 a.m. - 3:30 p.m.    Room B36    (A working lunch will be provided)

 

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the following Agenda.  

 

I.       Review and Adoption of Agenda.

 

II.           Approval of Minutes.

   A.         From the March 16, 2005, meeting of the Committee.  

 

III.     Portion of the Meeting Devoted to Chief Academic Officers.

A.      Action:  ITEM 126-2851-R0305 - Approval to Establish a Certificate in Creative Arts Enterprise; Montana State University-Great Falls, College of Technology   Cover    Summary    Proposal    Budget 

B.      Action:  ITEM 126-301-R0305:  A.A.S. degree in Surgical Technology, Flathead Valley Community College.   Request    Summary    Proposal   Budget    Attachment

C.      Action:  ITEM 126-302-R0305:  Certificate in Medical Coding, Flathead Valley Community College.   Request    Summary    Proposal

D.      Action:  ITEM 126-201-R0305:  Permission to change the A.A.S. degree in Chemical Dependency Counseling to an A.A. degree in Chemical Dependency Counseling, Dawson Community College.   Request    Summary    Proposal    Attachment 1    Attachment 2    Attachment 3    Attachment 4    Attachment 5

E.      Action:  ITEM 127-108-R0505 – Revise Policy 303.3 – Program Review; Montana University System   Attachment

F.      Action:  ITEM 127-109-R0505 – Academic Program Planning; Montana University System   Attachment

 

IV.    Discussion Items.

A.      Regent Mercer’s request for information on “fast track programs” in the Montana University System.

B.      Other topics for discussion?

 

V.     Announcements.

A.            Level I memorandum.

 

VI.    Portion of the Meeting Devoted to Topics of Concern to Both Academic & Student Affairs Officers.  (Approximately 11:00 a.m.)

 

A.      Action:  ITEM 126-105-R0305:  Minimum Course Grades.   Attachment

B.      Action:  ITEM 127-102-R0505:  Montana University System General Education Core  Attachment

C.      Action:  ITEM 127-103-R0505 – Associate of Applied Science Transfer Issues; Montana University System   Attachment

D.      Action:  ITEM 127-114-R0505 – BAS Degrees; Montana University System    Attachment

E.      Action:  ITEM 127-104-R0505 – Transfer of cumulative GPA; Montana University System   Attachment

F.      Action:  ITEM 127-105-R0505 – LPN Nursing Programs; Montana University System   Attachment

G.      Action:  ITEM 127-107-R0505 – Single Admissions File; Montana University System   Attachment

H.      Action:  ITEM 127-112-R0505 – Common appeal process for transfer evaluations; Office Commissioner of Higher Education   Attachment

I.       Action:  ITEM 127-115-R0505 – Amendment to System of Controls; Montana University System  Attachment

J.      Action:  ITEM 127-113-R0505 – Adjustment of SAT Scores in Admissions Policy; Montana University System   Attachment

K.      ITEM 127-128-R0505 – Math Proficiencies; Montana University System

L.      Discussion of a preliminary assessment plan for the new Transfer Audit policies.  Cover Memo

 

VII.    Portion of the Meeting Devoted to Chief Student Affairs Officers.  (Approximately 2:00 p.m.)

A.      Discussion Items:

1.      Follow-up on the priority security issues.

2,      Other topics?

 

VIII.   Other business.

 

IX.     Public comment.

 

X.      Close: Review assignments, meeting schedule, meeting’s main points.

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Budget and Audit Oversight Committee meeting and AGENDA


Committee Members:  Chair Regent Mark Semmens, Regent John Mercer, and Regent Lila Taylor

10:30 a.m. - 3:30 p.m.     Room B57     A working lunch will be provided

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the following Agenda.  

a. ITEM 127-101-R0505 – Inventory and Validation of Fees 2005 – 06 and 2006 – 07; Montana University System    Attachment   Memo
b. ITEM 127-134-R0505 - Construct New Parking Lot, East Broadway, The University of Montana-Missoula
c. ITEM 127-110-R0505 – FYE04 Negative Fund Balance Update; Montana University System   Attachment
d. ITEM 127-125-R0505 - Summary of Internal Audit Findings - Task Force on Fees – Action Item – Pam Joehler     Attachment
e. ITEM 127-1007-R0505 – Certificates of Completion for 216-Unit Student Housing complex and network Wiring Project, Series G 2002 and Washington/Grizzly Stadium Expansion, Series H 2003, Facilities Improvement and Refunding Revenue Bonds; The University of Montana-Missoula  Attachment 1    Attachment 2    Attachment 3    Attachment 4    Attachment 5    Attachment 6    Attachment 7    Attachment 8    Attachment 9    Attachment 10
f. ITEM 127-1008-R0505 – Authorization to Construct New Native American studies Building; The University of Montana-Missoula   Proposal
g. ITEM 127-124-R0505 - Authorization for OCHE and University of Montana-Missoula to Plan the Financing and Construction of an Office Building to house OCHE and MGSLP
h. ITEM 127-2006-R0505 - Authorization for MSU-Bozeman to Execute an Office Building Lease for Grant Funded Programs; Montana State University-Bozeman   Lease Agreement
i. ITEM 127-2007-R0505 - Authorization to Negotiate a Utility Easement with the City of Bozeman for Underground Utilities along Fowler Avenue – Extended; Montana State University-Bozeman
j. ITEM 127-127-R0505 – Student Health Insurance Program; Montana University System
k. ITEM 126-106-R0305 – New Policy on Enrollment Reserves; Montana University System
l. ITEM 127-123-R0505 – Amend Policy 407; Montana University System   Attachment   Form
m. Demonstration by The University of Montana-Missoula of finance data warehouse program, and front-end reports.
n. ITEM 127-121-R0505 – The Board of Regents directs the Commissioner of Higher Education to proceed toward a University System data warehouse, which includes finance, human resources, student, and financial aid components, and provides executive and management level standard report capabilities.  The Board of Regents further directs the campus Presidents to work with the Commissioner to provide the resources, both personnel and financial, that are required to successfully implement the Regents Data Warehouse Information and Report System.  The Commissioner is further directed to give a formal report to the Board at each meeting regarding the progress of this effort.    Attachment

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Staff and Compensation Committee meeting and AGENDA


Committee Members:  Chair Regent John Mercer, Regent Stephen Barrett, and Regent Mark Semmens

4:00 p.m. - 5:30 p.m.     Room B57

(Public Comment is welcome during all meetings)

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the following Agenda.  

1. Minutes of 1/19/05 committee meeting
2. Salary Issues
a. Compensation Philosophy
b. ITEM 126-109-R0305  - New Policy on Salary Increases Contract Administrators and Professionals
c. ITEM 126-108-R0305 – Revise Policy 711.2 - Criteria for Board of Regents Contract; Non-faculty Personnel
d.

CEO and Executive Officer Salaries

e.

Staff Agenda Items – New Format

3. Other Items
a.

Employment Instruments - ITEM 127-126-R0505 – Revise Board Policy 711.1 - Employment Instruments; Professional and Administrative Employees

b.

5-year strategic plan - ITEM 127-122-R0505 - Approval of Proposal to develop a 5-year strategic plan for the Montana University System.

c.

Operational Priority Issues - ITEM 127-133-RO505 – Board of Regents/Office Commissioner of Higher Education Operational Priority Issues

d.

Recommendation on laptops for the Regents – Ray Ford and Mark Sheehan

e.

Collective Bargaining Update – Kathy Crego

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Workforce Development Committee meeting and AGENDA


Committee Members:  Chair Regent Mike Foster, Regent Kala French, Regent Lynn Morrison-Hamilton, and Regent Lila Taylor

 

4:00 p.m. - 5:30 p.m.     Room B36

 

(Public Comment is welcome during all meetings)

 

Note:    When the Full Board meets on May 19 and 20, the Board of Regents may take action on any item on the following Agenda.  

a. Review Equipment RFP Committee project funding recommendations - Arlene Parisot, David Gibson
b. Update on Workforce Data Project - David Gibson, Bill Muse, Jim Rimpau
c. Review Status of Shared Leadership Workforce Recommendations - David Gibson, Arlene Parisot
d. Discuss Medical School/Rural Healthcare Study proposal – David Gibson/Rolf Groseth
e. Review Recommendation for Formal Charge to the Two-Year Education Council -- Arlene Parisot, David Gibson

END OF COMMITTEE MEETINGS



BOARD OF REGENTS MEETING

 

The Full Board may take action on any item on the following Agenda and the Committee Agendas.

 

(Public Comment is welcome during all meetings)

 

THURSDAY, May 19, 2005

 

7:00 a.m.

Breakfast for Board and Faculty Senate representatives –  B36
7:00 a.m. Continental Breakfast for meeting participants –  B40

8:15 a.m.   Full Board Convenes –  B57 

I. 

ROLL CALL

II.

APPROVAL OF MINUTES

Minutes of the March 16-18, 2005 meeting in Helena, MT

III.

SYSTEM ISSUES

a. Governor Schweitzer and Lt. Gov. Bohlinger
b. Final Report on the 59th Legislative Session
c. Federal Update – OCHE Staff (Congressional Delegation staff from Billings area invited)
d. State Practices in Higher Education Funding – Dennis Jones
e. Shared Leadership for a Better Montana Economy Update – Dave Gibson
f. ITEM 127-119-R0505 – Student Appeal
g. ITEM 127-120-R0505 – Student Appeal

IV.

DISCUSSION WITH CAMPUS Leaders  (President Gamble, President Hammon, Chancellor Capdeville, Vice Chancellor Ulrich, Dean Cech)   Over the course of several meetings, all of the CEOs, on a rotating basis, have an opportunity to talk with the Board about important higher education issues, trends and directions, and concerns related to their campuses.

Also see attached reports

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V. 

ACADEMIC/STUDENT AFFAIRS ITEMS

a.

Report from Academic/Student Affairs Committee – Lynn Hamilton
See Committee Agenda

VI. 

WORKFORCE DEVELOPMENT ITEMS
a. Report from Workforce Development Committee – Regent Foster
See Committee Agenda


12:00 to 12:40 p.m.       MAS Luncheon with Regents, Commissioner, Presidents and Chancellors  –  B36

12:00 to 1:00 p.m.         All Meeting Attendees - Lunch on your own (Cafeteria available in the Commons)

12:45- 1:20 p.m.            Regents meet with Staff Senate Representatives – B57

 

1:30 p.m.                      Board Group Photo

1:45 p.m.                      THE FULL BOARD RECONVENES  –  B57 


VII.

ADMINISTRATIVE/BUDGET ITEMS

a. Report from Budget & Audit Oversight Committee – Mark Semmens
See Committee Agenda

VIII.

STAFF AND COMPENSATION ITEMS

a. Report from Staff and Compensation Committee – Regent Mercer
See Committee Agenda

5:00 p.m.          BOARD RECESSES

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BOARD OF REGENTS MEETING continued

 

FRIDAY, May 20, 2005

 

The Full Board may take action on any item on the following Agenda and the Committee Agendas.

 

7:00 a.m.          Regents breakfast with local civic and business leaders - MSU-Billings Downtown Campus 208 N. Broadway 

7:00 a.m.          Continental Breakfast –  B40 

8:45 a.m.          Full Board Reconvenes – B57


IX.  STUDENT REPORTS

X.

Open Forum for Public Input on MONTANA UNIVERSITY SYSTEM ISSUES

MCA 2-3-103. Public participation ...The agenda for a meeting, as defined in 2-3-202, must include an item allowing public comment on any public matter that is not on the agenda of the meeting and that is within the jurisdiction of the agency conducting the meeting. However, the agency may not take action on any matter discussed unless specific notice of that matter is included on an agenda and public comment has been allowed on that matter…     Public matters do not include any pending legal matters, private personnel issues or private student issues.  Please do not attempt to address such issues at this time, or you will be ruled out of order.     


XI. CONSENT AGENDA

Staff Items:

a.

ITEM 127-100-R0505 – Staff; Office Commissioner of Higher Education
b. ITEM 127-1000-R0505 – Staff; The University of Montana-Missoula
c. ITEM 127-1011-R0505 - Authorization to Confer the Title of Professor Emeritus of Chemistry Upon Richard J. Field; The University of Montana-Missoula
d. ITEM 127-1012-R0505 - Authorization to Confer the Title of Professor Emeritus of Geology Upon Graham Thompson; The University of Montana-Missoula
e. ITEM 127-1013-R0505 - Authorization to Confer the Title of Professor Emeritus of Mathematical Sciences Upon Rudy A. Gideon; The University of Montana-Missoula
f. ITEM 127-1014-R0505 - Authorization to Confer the Title of Professor Emeritus of Mathematical Sciences Upon Johnny W. Lott; The University of Montana-Missoula
g. ITEM 127-1015-R0505 - Authorization to Confer the Title of Professor Emeritus of Spanish Upon Anthony Beltramo; The University of Montana-Missoula
h. ITEM 127-1016-R0505 - Authorization to Confer the Title of Professor Emeritus of French Upon Sigyn Minier; The University of Montana-Missoula
i. ITEM 127-1017-R0505 - Authorization to Confer the Title of Professor Emeritus of Philosophy Upon Thomas P. Huff; The University of Montana-Missoula
j. ITEM 127-1018-R0505 - Authorization to Confer the Title of Professor Emeritus of Philosophy Upon Burke Townsend; The University of Montana-Missoula
k. ITEM 127-1019-R0505 - Authorization to Confer the Title of Professor Emeritus of Sociology Upon Paul E. Miller; The University of Montana-Missoula
l. ITEM 127-1500-R0505 – Staff; Montana Tech of The University of Montana
m. ITEM 127-1500A-R0505 – Staff; Montana Bureau of Mines and Geology
n. ITEM 127-1600-R0505 – Staff; The University of Montana Western
o. ITEM 127-1900-R0505 – Staff; The University of Montana-Helena College of Technology
p. ITEM 127-2000-R0505 - Staff; Montana State University-Bozeman
q. ITEM 127-2001-R0505 - Authorization to Confer the Title of Professor Emeritus of Electrical and Computer Engineering upon Victor Gerez; Montana State University-Bozeman
r. ITEM 127-2002-R0505 - Authorization to Confer the Title of Professor Emeritus of Animal and Range Sciences upon Don D. Kress; Montana State University-Bozeman
s. ITEM 127-2003-R0505 - Authorization to Confer the Title of Professor Emeritus of Art upon Francis J. Noel III; Montana State University-Bozeman
t. ITEM 127-2300-R0505 - Staff; Ag Experiment Station
u. ITEM 127-2400-R0505 - Staff; Cooperative Extension Service
v. ITEM 127-2700-R0505 - Staff; Montana State University-Billings
w. ITEM 127-2800-R0505 - Staff; Montana State University-Northern
Labor Agreements/Other

a.

ITEM 127-111-R0505 - Approval of Tentative Agreement with Montana Public Employees Association; Montana University System   Memo    Agreement
b. ITEM 127-116-R0505 – Approval of Tentative Agreement with International Brotherhood of Electrical Workers; Montana University System   Memo    Agreement
c. ITEM 127-117-R0505 – Approval of Tentative Agreement with the Pacific Northwest Regional Council of Carpenters; Montana University System   Memo    Agreement
d. ITEM 127-129-R0505 – Approval of Tentative Agreement with the International Union of Operating Engineers, Local 400; Office Commissioner of Higher Education   Memo    Agreement
e. ITEM 127-130-R0505 – Approval of Tentative Agreement With Montana University System Maintenance Painters Union; Office Commissioner of Higher Education   Memo
f. ITEM 127-131-R0505 – Approval of Tentative Agreement with AFSCME Local 441, Montana State University Livestock and Range Research Lab in Miles City, MT; Office Commissioner of Higher Education   Memo
g. ITEM 127-2801-R0505 - Appointment of (Len) Eric Albright to the Montana Motorcycle Safety Advisory Committee; Montana State University-Northern   Memo
Administrative/Budget Items

a.

ITEM 127-1006-R0505 – Status Report on Authorized LRBP and Other Projects; The University of Montana-Missoula   Attachment 1     Attachment 2
b. ITEM 127-2004-R0505 - Status Report on Authorized LRBP and Other Projects; Montana State University-Bozeman   Attachment
c. ITEM 127-1009-R0505 – Student Computer Fee Employment Allocation; The University of Montana-Missoula   Memo
d. ITEM 127-1010-R0505 – Student Computer Fee Equipment Allocation; The University of Montana-Missoula   Memo
e. ITEM 127-2701-R0505 - Authorization to Expend Student Computer Fee Allocation; Montana State University-Billings
f. ITEM 127-2005-R0505 - Authorization to Expend Equipment Fees: Montana State University-Bozeman
g. ITEM 127-1004-R0505 – Foundation Operating Agreement; The University of Montana-Missoula
h. ITEM 127-1501-R0505 – Foundation Operating Agreement; Montana Tech of The University of Montana
i. ITEM 127-132-R0505 – Foundation Operating Agreement; Montana State University-Northern

XII.

PRESENTATIONS

XIII.

CONTINUATION OF UNFINISHED ITEMS

Note:  Items not completed by the end of the meeting will be carried over to the next regularly scheduled meeting.


XIV. ELECTION OF BOARD OFFICERS

On Recess the Board goes directly into Executive Session

XV.

EXECUTIVE SESSION  –  COT Conference Room (working lunch)
a. Personnel Evaluation of President George Dennison
b. Personnel Evaluation of President Geoff Gamble

c.

Personnel Evaluation of Commissioner Sheila Stearns

XVI.

BOARD ADJOURNS on completion of business


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The Board of Regents will make reasonable accommodations for known disabilities that may interfere with an individual's ability to participate. Persons requiring such accommodations should make their requests to the Office of the Commissioner of Higher Education as soon as possible before the meeting to allow adequate time for special arrangements. You may call or write to: ADA Coordinator, P. O. Box 203101, Helena MT 59620-3101, 406-444-6570, 1-800-253-4091 (TDD)