MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

Agenda

Regular Meeting

 

September 19-20, 2002

 

Montana Tech of The University of Montana

1300 W. Park Street

Butte, MT 59812 


Consent Agenda (Staff/Other/System/Academic Student Affairs/Administration Budget)

System Issues (Action/Submission & Discussion)

Academic/Student Affairs Items (Action/Submission & Discussion)

Administrative/Budget Items (Action/Submission & Discussion)


PLEASE NOTE NEW MEETING FORMAT


Other than the meeting starting time, the times listed are approximate.  These approximate times are intended to give meeting participants a rough idea of the amount of discussion contemplated, but the Board will move to the next part of the agenda upon the completion of the prior topic.  In addition, agenda items may be rearranged unless an item is listed as having a "time certain."    


Overview of Extracurricular Activities

 

WEDNESDAY, September 18, 2002

 

10:00 a.m. -

11:30 a.m. 

Regents meet for discussion of allocation models – Kelley-Steward Room

 

1:30 p.m. -

4:30 p.m. 

Regents meet for Campus Presentations on FY 03 Operating Budgets – Kelley-Steward Room

5:30 p.m. 

Dinner for all meeting attendees at Jane and Allen Baker’s home in the Big Hole Valley.  Transportation will depart campus at 5:30 p.m

 

THURSDAY, SEPTEMBER 19, 2002

 

7:15 a.m.

Continental Breakfast for meeting participants—Kelley-Steward Room

12:00 to 12:50 p.m.

MAS Luncheon with Regents, Commissioner, Presidents and ChancellorsCopper Lounge SUB

 

12:00 to 1:00 p.m.

Lunch for other attendeesKelley-Steward Room 

 

 

5:00 

Reception for all meeting attendees and community Leaders – Mill Building

7:00 

Dinner for Commissioner, Regents, Presidents, Chancellors, Deans Hoyle and Moe and guests – 1315 W. Park Street, Chancellor Gilmore’s home or the Copper Lounge in the SUB

FRIDAY, SEPTEMBER 20, 2002

7:00 a.m. Regents Breakfast with Local Business and Civic Leaders - Pintler Room
7:15 a.m.

Continental Breakfast for all meeting attendeesKelley-Steward Room



Meeting Activities

 

THURSDAY, SEPTEMBER 19, 2002

7:00 a.m.

Continental Breakfast for meeting participants—Kelley-Steward Room
7:30 a.m. TIME CERTAIN – Full Board Convenes Big Butte/Highlands Room

I. 

ROLL CALL

II.

APPROVAL OF MINUTES

Approval of the Minutes of the July 11-12, 2002 Regular Meeting in Glendive, Montana as circulated
7:40 a.m.

III.

     Open Forum for Public Input on MONTANA UNIVERSITY SYSTEM ISSUES

IV.

CONSENT AGENDA

Staff Items:

a. ITEM 116-100-R0902 - Staff; Office of Commissioner of Higher Education Memo from Chairman Roehm  Memo from Commissioner Crofts
b. ITEM 116-1000-R0902 - Staff; The University of Montana Missoula
c. ITEM 116-1500-R0902 - Staff; Montana Tech of The University of Montana
d. ITEM 116-1500A-R0902 – Staff; Montana Bureau of Mines and Geology
e. ITEM 116-1600-R0902 – Staff; The University of Montana Western
f. ITEM 116-1900-R0902 - Staff; The University of Montana-Helena College of Technology
g. ITEM 116-2000-R0902 - Staff; Montana State University-Bozeman
h. ITEM 116-2001-R0902 – Authorization to Confer the Title of Professor Emeritus of Mathematics Education upon Lyle Anderson; Montana State University-Bozeman
i. ITEM 116-2002-R0902 – Authorization to Confer the Title of Professor Emeritus of Industrial and Management Engineering upon Donald W. Boyd; Montana State University-Bozeman
j. ITEM 116-2003-R0902 – Authorization to Confer the Title of Professor Emeritus of Physics upon Larry Kirkpatrick; Montana State University-Bozeman
k. ITEM 116-2004-R0902 – Authorization to Confer the title of Professor Emeritus of Art upon Willem Volkersz; Montana State University-Bozeman
l. ITEM 116-2300-R0902 - Staff; Agricultural Experiment Station  
m. ITEM 116-2400-R0902 – Staff; Extension Service
n.

ITEM 116-2700-R0902 - Staff; Montana State University-Billings

o.

ITEM 116-2800-R0902 - Staff; Montana State University-Northern
p. ITEM 116-2850-R0902 - Staff; Montana State University-Great Falls College of Technology

Administrative/Budget Items:

 

a.

ITEM 116-1001-R0902 – Temporary Research Labs, Division of Biological Sciences; The University of Montana-Missoula   Attachment

b.

ITEM 116-1003-R0902 – Approval of and Authorization to Execute and Deliver Series G 2002 New Money Issue Bond Documents; The University of Montana-Missoula    Attachment
c. ITEM 116-1901-R0902 – Authorization to Expend Student Computer/Equipment Fees; Helena College of Technology of The University of Montana
d. ITEM 116-2007-R0902 – Authorization to Renovate Classroom Lab in 107 Lewis Hall; Montana State University-Bozeman  Attachment
e. ITEM 116-2702-R0902 – Authorization to Renovate Space within the College of Technology; Montana State University-Billings   Attachment
f. ITEM 116-2801-R0902 – Authorization to Expend Student Computer Fee Allocation; Montana State University-Northern
g. ITEM 116-2851-R0902 – Authorization to Expend Computer Fees; Montana State University-Great Falls College of Technology

h.

ITEM 116-2852-R0902 – Authorization to Expend Student Equipment Fees; Montana State University-Great Falls College of Technology

Labor Agreements/Other:

 

a.

ITEM 116-102-R0902 – Approval of Tentative Agreement with MSU-Billings Faculty Association; Office of Commissioner of Higher Education  Memo  Agreement

 

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V.

SYSTEM ISSUES

NOTE:  Items have been placed in order of:  action needed, discussion and then informational.

a. ITEM 116-101-R0902 – Approval of FY 03 Operating Budgets (Action Item)
b. ITEM 116-106-R0902 – Complaint to be filed on Administrative Assessment on Land Grant Income and Permanent Trust Funds (Action Item)  Memo
c. Report from Tuition Policy Committee – Regent Hamilton
d. Tuition Surcharge Discussion (Action Item)
e. Report and Discussion of Decisions at the Special Session   Memo
f. ITEM 114-108-R0302 – Approval of Final 2004-2005 Budget Request and Process; Office of Commissioner of Higher Education – Rod Sundsted (Action Item) Memo  Attachment 1  Attachment 2
g. Budget Planning for FY 04-05 and Planning for 03 Legislature
h. Board of Education Committee Description – Regent Roehm (Action Item)
i. Montana Board of Regent’s Commitment and Responsibilities (Endorsement Requested)
j. Update on Leadership College – Regent Thompson (Action Item)
k. Future Actions Concerning the Allocation Model - Regent Roehm (Action Item)
l. ITEM 116-103-R0902 – Approval of New Policy – Prohibition Against Conducting Board Business via E-mail - Regent Mercer (Submission Item)
m. ITEM 116-104-R0902 – Approval of New Policy – Procedure for Over Expending Budget - Regent Mercer (Submission Item)
n. ITEM 116-105-R0902 – Approval of New Policy – Full Financial Disclosure and Public Accountability of Foundation and Affiliated Organizations - Regent Mercer (Submission Item)
o. Motions by Regent Mercer

1.   Student, Faculty & Staff Incentive Program

It is the board’s objective to actively encourage innovations that contribute to the efficiency, economy, or other improvement of the university system.  The board, therefore, directs the Office of Commissioner of Higher Education to present to the board for its consideration at the November 2002 regular meeting, a review of the existing Employee Incentive Program for the Montana university system, solicit suggested improvements for the Program, and set forth the steps necessary to revise the Program beyond employees to include students.

2.   Worker Comp Self Insurance

The board directs the Office of Commissioner of Higher Education to present to the board for its consideration at the January 2003 regular meeting, a proposal whereby the Montana university system could become self insured for purposes of worker compensation insurance.

3.   Health Benefits

The board directs the Office of Commissioner of Higher Education to present to the board for its consideration at the January 2003 regular meeting, alternatives that would place the system share of health benefits on a sliding scale based on level of pay, reducing the share paid to higher paid workers and increasing the amount paid for lower paid workers, or alternatives using the savings from reducing the share paid to the highest paid workers to offset budget reductions.

4.   State Government Outreach

The board directs that a letter be sent from the board to Montana state government officials expressing the board’s interest in working with them inventorying the various challenges facing state government extending beyond education and education funding and setting forth the sincere desire of the board and the Montana university system to work with those officials on crafting solutions.

5.   Federal Government Outreach

The board directs that a letter be sent from the board to the Montana congressional delegation inviting them to the November 2002 regular meeting of the board to present ideas and proposals they have to promote the mission of the Montana university system and to set forth ways the board and the Montana university system could assist them.

p. Direct MUS staff to prepare a presentation to the board (at the earliest possible time) that outlines the impact on the MUS and each of its campuses in regards to any potential decision by the regents to not raise tuition or implement a tuition surcharge over the next two years given current state budgetary allocations. – Regent Hur
q. Freeze the salaries and pay of MUS regents, the commissioner, and the campus CEOs during the period of any implemented tuition surcharges. – Regent Hur
r. In regards to future Board of Regents meetings, only the travel expenses incurred by attending regents, the commissioner and his staff deemed necessary to attend, and the MUS campus CEOs (presidents, chancellors, COT deans, and community college presidents) shall be reimbursed by MUS funds.  As always, all other participants are welcome to attend.  Due to funding constraints, however, such travel will not be reimbursed by taxpayer, student, or other MUS budget dollars. – Regent Hur

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12:00 to 12:50 p.m.

TIME CERTAIN  BOARD OF REGENTS' LUNCH with Student Representatives — Copper Lounge SUB

 

12:00 to 1:00 p.m.

Lunch for other attendeesKelley-Steward Room 

 

 

1:00 –      1:30 p.m.

Regents meet with Staff  Representatives – Big Butte/Highlands Room 


1:45 to  TIME CERTAIN – THE FULL BOARD RECONVENES – Big Butte/Highlands Room

5:00 p.m.

 

VI.

ACADEMIC/STUDENT AFFAIRS ITEMS

The Following Item are Informational Only

a.

Level I Memo

b.

Notice of Level II Items to be on the Submission Agenda of the November 21-22, 2002 meeting
c. Nursing Analysis Progress Report   LPN Completions   RN Capacity   RN Completions
d. University System Collaboration in Financial Aid Services
e. College Preparatory Exemptions Report for FY 2001
f. Report on Credit by Exam

VII.

ADMINISTRATIVE/BUDGET ITEMS

 

a.

ITEM 116-2802-R0702 REVISED Authorization to Offer Access to Canadians in Upper-Division Programs with Excess Capacity at a Rate of 150% of Resident Tuition; Montana State University-Northern  Authorization to Offer Access at 150 Percent of Resident Tuition in Programs with Excess Capacity to Canadians from the Provinces of British Columbia, Alberta, and Saskatchewan; Montana State University-Northern (Deferred from the July meeting)

b.

ITEM 116-1002-R0902 – Grizzly Hall of Fame, Adams Center; The University of Montana-Missoula
c. ITEM 116-1004-R0902 – Approval of University System/Employee Joint Venture; The University of Montana-Missoula

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5:00 p.m.

BOARD RECESSES

5:05 p.m. Press Conference - Big Butte/Highlands Room

FRIDAY, SEPTEMBER 20, 2002

7:00 a.m.

Regents Breakfast with Local Business and Civic Leaders - Pintler Room

7:15 a.m.

Continental Breakfast for all meeting attendees - Kelley-Steward Room

 

8:30 a.m. BOARD RECONVENES—Big Butte/Highlands Room

VIII.

STUDENT REPORTS (TIME CERTAIN 30 MINUTES)

IX.

CONTINUATION OF UNFINISHED ITEMS

NOTE:  Items not completed by the end of the meeting will be carried over to the next regularly scheduled meeting.

 

10:20 a.m. TIME CERTAIN - TEN MINUTE BREAK

 

10:30 a.m.

 

TIME CERTAIN 

X.

DISCUSSION WITH CAMPUS CEOs/COMMISSIONER

Please See Attached Reports

 

 

11:00 a.m.

 

TIME CERTAIN 

XI.

EXECUTIVE SESSION (If Needed) -  Mountain Con Room

 12:00 noon

BOARD ADJOURNS


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The Board of Regents will make reasonable accommodations for known disabilities that may interfere with an individual's ability to participate. Persons requiring such accommodations should make their requests to the Office of the Commissioner of Higher Education as soon as possible before the meeting to allow adequate time for special arrangements. You may call or write to: ADA Coordinator, P. O. Box 203101, Helena MT 59620-3101, 406-444-6570, 1-800-253-4091 (TDD)