MONTANA STATE UNIVERSITY

GREAT FALLS COLLEGE OF TECHNOLOGY

 Preliminary FY 2001

BUDGET DEVELOPMENT PLAN & PRIORITIES

Presented to the Board of Regents

November 18, 1999

 

PROCESS FOR BUDGET DEVELOPMENT

Strategic planning drives the budget development process at Montana State University Great Falls College of Technology, with the responsibility for identifying, quantifying, evaluating, and prioritizing budget requests achieved through the interaction of three organizational entities: the Strategic Planning Coordinating Committee (SPCC), the Budget Committee (BC), and the Leadership Team (LT).

The SPCC identifies areas of action that correspond with Montana University System Biennial Budget Priorities; the Mission, Vision Goals of the Montana University System; Montana State University Strategic Plan; as well as Montana State University Great Falls College of Technology Strategic Plan. The Budget Committee interacts with the SPCC and, if necessary, various departments and/or strategic planning committee and evaluates the need for each action for the purposes of preparing a preliminary budget to present to the Leadership Team. The Leadership Team studies the projections and evaluations of the BC, prioritizes the requests, and forwards the prioritized list for the final budget to the Dean and the Assistant Dean for Business and Finance.

STRATEGIC PLANNING COORDINATING COMMITTEE:

The Strategic Planning Coordinating Committee is chaired by the College s Director of Public Relations and includes representatives from various departments. The SPCC monitors the progress of the various College committees taking actions to achieve goals identified in the College s strategic plan. By coordinating these efforts, the College ensures that priorities representing the institution s mission and goals are systematically identified and centrally reported.

BUDGET COMMITTEE:

The Budget Committee, with members from departments throughout the College, represents a broad cross-section of all College constituencies. Budget Committee members have multiple responsibilities with respect to the budget. (1) As spokespersons for their respective departments, it is their responsibility to explain department needs, present alternatives, document fiscal impacts, and advocate for budget levels adequate to perform their assigned duties. (2) The BC calls for the centrally compiled report developed by SPCC to ensure that budgetary decisions are representative of a cross-section of the institution as well as the College s strategic plan. (3) All BC members are assigned to analyze and make recommendations on certain program areas (e.g., restricted, designated, auxiliary funds). This additional responsibility not only provides external, more objective review for the budget requests from each department but also develops an institution-wide understanding of and approach to the budget development process. Drawing from the compiled information, the BC prepares a preliminary budget and presents it to the LT.

LEADERSHIP TEAM:

The Leadership Team, consisting of Associate Dean for Academic Affairs, Registrar, Director of Public Relations, Director of Foundation, Director of Outreach, the Executive Assistant to the Dean, as well as the Dean and Assistant Dean for Business and Finance, studies the preliminary budget prepared by the BC and makes priority recommendations to the Dean. The Dean and the Assistant Dean for Business and Finance prepare the final budget allocations.

BUDGET SCHEDULE:

Mid November LT, BC and SPC will evaluate the needs for the FY 01 and FY 02 year and make recommendations to the appropriate entities. The revenue group (RG) will review FTE and project revenues

January LT, SPC, BC and RG continue to monitor FTE, needs of the institution, and evaluate priorities

March Preliminary recommendations for FY01 budgets, FTE, revenue, and priorities will be drafted

April Continue to review and redraft budgets, revenues and priorities

May BC and LT make final recommendations to the Dean and Assistant Dean to present final budget

July Final budget presented to MSU and OCHE

August Assistant Dean implements the budget for FY01

Revenue Projections Net of Fee Waivers:

 

FY 00

FY 01

General Fund

Tuition & Fees

Administrative Cost Allow

Interest Earnings

Total

$ 2,656,705

1,378,812

7,804

6,700

$ 4,050,021

$ 2,714,137

1,436,642

8,015

6,881

$ 4,165,675

Projected Revenue increase for FY01

115,654

Preliminary Obligations in FY01

These are the current estimated cost increase for the next fiscal year. These will be reviewed and refined in the future.

Utilities

Pay Plan

Employer Benefits

Employer Insurance

Credit Card Fees

Mt Prime & Banner

Inflation for O&M

O&M deferred

Total

$ 30,000

85,000

3,000

25,000

6,000

95,000

5,000

100,000

$ 349,000

Proposed new and enhancements of programs for FY01. These will be further refined and evaluated.

New Faculty

Distance Learning

Added staff

Aerospace

Dental Hygiene

Equipment

ADA upgrades

Library

Tech Prep

Total

$ 92,000

65,000

80,000

60,000

120,000

100,000

100,000

20,000

20,000

$ 657,000