ITEM 112-104-R0701      REVISED                                                                      July 12-13, 2001

920.1 Information Technology and Telecommunications Equipment and Contracts; Purchase or Procurement Purchasing Requisitions; Computer Equipment

Effective July 7, 1994; Issued September 28, 1994 

Administrative policy: 

1.        Requisitions for the  Unless sections 2 or 3 apply the acquisition of information technology or telecommunications equipment, software and information technology  vendor services with an estimated cost of $25,000 50,000 or more shall be approved by  the Commissioner or designee. Requests for proposals, bid specifications and similar documents delineating the requirements of the acquisition shall be reviewed with the commissioner or designee prior to submission to any vendor or to the Purchasing Bureau of the State Department of Administration for final action.

2.        When an acquisition otherwise covered above has no system wide impact the campus may proceed without review or approval by the commissioner.  The campuses shall at the end of every calendar quarter report and summarize such purchases to the Commissioner. 

3.        Acquisitions made with funding that contains specific reporting and approval processes (e.g., student computing fee funds) should be approved and reported according to the processes specific to those funds and not required to follow the requirements of section 1.                          

Administrative procedure:

The University of Montana and Montana State University will have responsibility for management of information technology related procurements at their respective affiliated campuses. The Commissioner or designee shall oversee major procurements to ensure coordination of efforts in areas of technological applications having state-wide implications.

History:

Board of Regents, Item 7-004-R0175, January 16, 1975; Commissioner's Regulations, June 6, 1975; Management Information Systems Memo #1, Nov. 12, 1976; Council of Presidents, Nov. 23, 1981; Item 7-004-R0175, Purchasing requisitions; computing equipment (revised) July 7, 1994.

 

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