MONTANA BOARD OF REGENTS OF HIGHER EDUCATION

 

                                                        Policy and Procedures Manual

 

ITEM 122-104-R0304  Attachment 5                              PAGE:  940.26  (1 of 1)

 

SUBJECT:  FINANCIAL AFFAIRS                                     Effective: November 18, 1999

 

Section:  940.26            Equipment fee;                Issued:   December 10, 1999

Montana University System

Approved:

___________________________________________________________________________________

 

Board policy:

 

1.   Each student enrolled in the regular instructional program (including summer session) at a campus of the Montana University System may be assessed a per semester credit hour equipment fee consistent with the number of credits assessed for registration and incidental fees.  The amount of the fee must be approved by the Board of Regents as part of the annual inventory of fees for each campus.

 

2.   The equipment fee shall be deposited in a separate Plant Fund account and may be expended in accordance with the following procedures.

 

Procedures:

 

1.   Expenditures shall be made for the purchase or lease of equipment which will provide a primary benefit to the educational program including library and other related capital acquisitions.  Expenditures may be made for the purchase, lease, or maintenance of equipment.

 

2.    A president or chancellor may authorize expenditures from such funds up to $10,000.

 

3.   Expenditures between $10,000 and $25,000 may be authorized by president or chancellor with the approval of the Commissioner of Higher Education.

 

4.   Expenditures over $25,000 shall be approved by the Board of Regents.

 

5.   Commitments for bonding or lease/purchase agreements must be approved by the Board of Regents.

 

6.   An annual report on the proceeds, expenditures, and pledged commitments of the equipment fee shall be submitted annually to the Commissioner of Higher Education and the Board of Regents upon request.

 

History:

 

Item 71‑002/7002‑R0691, Equipment fee, Montana University System and Vocational Technical System, June 21, 1991, as revised March 28, 1996 and November 18, 1999 (Item 104-103-R0999).