The Board of Regents of Higher Education

Montana University System

Regular Meeting

September 23-24, 1999

MINUTES

MSU College of Technology-Great Falls

P. O. Box 6010

Great Falls, MT 59406-6010

These minutes received unanimous approval of the Board of Regents at the November 18-19, 1999 meeting held at MSU-Bozeman,  Bozeman, MT

Academic/Student Affairs Committee

Administrative/Budget Committee

THURSDAY, SEPTEMBER 23, 1999

REGENTS PRESENT: Pat Davison (Chair), Ed Jasmin (Vice-Chairman), Jeremy Fritz, Lynn Morrison-Hamilton, Margie Thompson, Deborah Wetsit, and Richard Roehm; Commissioner of Higher Education, Richard A. Crofts

REGENTS ABSENT: None QUORUM PRESENT

The work session convened at 7:45 a.m.

The work session recessed at 10:20 a.m. for individual Committee Meetings.

The Committees Convened at 10:30 a.m. for separate meetings and recessed at 12:00 for lunch.

1:15 p.m. The Board remained in Recess for the Meeting of the Board of Education

FRIDAY, SEPTEMBER 24, 1999

The Full Board Convened at 8:55 a.m. - Roll Call indicated a Quorum Present

Regents Present: Pat Davison (Chairman), Ed Jasmin (Vice-Chairman), Jeremy Fritz, Lynn Morrison-Hamilton, Margie Thompson, Richard Roehm, Deborah Wetsit and Richard Crofts (Commissioner).

Regents Absent: None

Chairman Davison requested the observance of one minute of silence to honor the passing of Regent Coleen Conroy.

  Regent Jasmin MOVED for APPROVAL of the Minutes of the July 8-9, 1999 Regular Meeting as circulated.

  The Minutes were APPROVED unanimously.

  Regent Jasmin MOVED for APPROVAL of the minutes of the July 22, 1999 Conference Call Meeting as circulated.

  The Minutes were APPROVED unanimously.

CONSENT AGENDA

Staff Items:

a. ITEM 104-110-R0999 - Staff; Office of the Commissioner of Higher Education

b. ITEM 104-1000-R0999 - Staff; The University of Montana—Missoula Part II

c. ITEM 104-1500-R0999 - Staff; Montana Tech of The University of Montana

d. ITEM 104-1500A-R0999 - Staff; Montana Bureau of Mines and Geology

e. ITEM 104-1600-R0999 - Staff; Western Montana College of The University of Montana

f. ITEM 104-1900-R0999 - Staff; Helena College of Technology of The University of Montana Part II

g. ITEM 104-2000-R0999 - Staff; Montana State University-Bozeman

h. ITEM 104-2001-R0999 - Retirement of James G. Hauwiller, Department of Education; Montana State University-Bozeman

i. ITEM 104-2002-R0999 - Retirement of Donald C. Taylor, Department of Mathematical Sciences; Montana State University-Bozeman

j. ITEM 104-2300-R0999 - Staff; Agricultural Experiment Station

k. ITEM 104-2400-R0999 - Staff; Extension Service

l. ITEM 104-2700-R0999 - Staff; Montana State University-Billings

m. ITEM 104-2800-R0999 - Staff; Montana State University-Northern

n. ITEM 104-2850-R0999 - Staff; Montana State University College of Technology-Great Falls

Other Items:

a. ITEM 104-100-R0999 - Approval of tentative agreement with AFSCME Local 441 MSU Livestock Range and Research Laboratory at Miles City

b. ITEM 104-101-R0999 - Approval of tentative agreement with Montana State University-Billings Faculty Association

c. ITEM 104-102-R0999 - Approval of tentative agreement with Butte Teamsters' Union Local No. 2

d. ITEM 104-111-R0999 - Approval of tentative agreement with AFSCME Local 2235 Montana State University-Northern

  Regent Thompson MOVED to APPROVE all Items on the Consent Agenda with the EXCEPTION of the Presidential salaries.

  APPROVED unanimously.

  Regent JASMIN MOVED for an increase of 5.9% for the Presidents and Commissioner.

  APPROVED unanimously.

OPEN FORUM for PUBLIC COMMENT

J. Hudspeth of the Lincoln County Commissioners expressed concern with respect to the strained relationship between Flathead Valley Community College and the Lincoln County campus.

Mr. Nibors from the Board of Dentistry commented on the approval process of Denturity in Montana.

Ben Schmidt, Chairmen of the Student Recreation Committee at UM-Missoula commented on students' desire for the new recreation facility.

STUDENT REPORTS

Jessica Kobos, President of MAS and ASUM indicated they will attempt to increase student voter registration. Their goal is to get every student registered. A new ASUM Senate Diversity Advisory Council will attempt to meet the needs of all students. She indicated that students support SIRSI for the library cataloging system.

Brian Kelley, President of ASMSUN (Northern) indicated they have set a goal of improved communication at all levels on campus. They will appoint student representatives for all buildings on campus, and student clubs and organizations will meet each month for input on student views. This is geared toward improved morale on campus. Mr. Kelley will consult with Chief Legal Counsel LeRoy Schramm on the proper forms to legally change the name of the student union on campus.

Shad Huston, Student President at MSU-Billings indicated the new fitness facility will open January 1, 2000, with family student housing opening sooner. They are hosting open house for the students from Vo-Tech to assist them with registration.

Christopher Halverson, Student President at College of Technology-Great Falls, indicated they are integrating more with the MSU-Northern and MSU-Bozeman College of Nursing. The student government is looking for a larger office, and they are forming committees for the new year.

Jared Harris, Student President for MSU-Bozeman introduced his Business Manager, Aaren Pasha. They have opened their Peer Advising Center, the weight room is coming along on schedule and they will be pushing for voter registration among students.

Grant Williams, Student President for Montana Tech (Butte), indicated the new dorm opened a few weeks ago, the student union has been remodeled, and that they have their first cheer leading squad in years. The chancellor met with students for breakfast and will do so monthly.

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COMMITTEE REPORTS

ACADEMIC/STUDENT AFFAIRS COMMITTEE

ANNOUNCEMENTS:

Since the July meeting of the Board of Regents, the Office of the Commissioner of Higher Education has received and responded to the following inquiries:

  • Inquiry from a Glendive teacher about a Lesley College master's program on integrating technology into K-12 education. The program is described as an outreach program with cohort enrollment. It is to be offered at Glendive high school and result in an MS in technology in education. Program requirements: class meetings 1 weekend per month, no testing, no thesis, program duration is 22 months, cost is $9,000 total.
  • Inquiry from an individual wanting to know procedures to open a new school in SW Montana to offer doctorate in Behavioral Physiology (Integrated Medicine).
  • Rocky Mountain College, in cooperation with Fort Peck Community College, Little Big Horn College, and Salish-Kootenai College as Montana Consortium has received a grant from the Fund for the Improvement of Post-Secondary Education (FIPSE) to offer a bachelor’s degree in information technology via distance learning methods starting with a cohort of 20 students in January 2000.
  • Montana Guaranteed Student Loan Program was informed that May Technical College in Billings and Great Falls closed September 7, 1999. When MGSLP receives official notice from the U.S. Department of Education, it will contact students and assist them to request a loan discharge because of a closed school situation or to transfer to another institution to complete their programs of study.

Further, the Office of the Commissioner of Higher Education has approved Level I changes in academic programs as noted below.

University of Montana-Missoula:

Proposal to terminate the Fashion Sales and Marketing option of the Associate of Applied Science degree in Management and the Certificate in Fashion Sales and Marketing at the College of Technology of the University of Montana-Missoula. A Program Termination Checklist is on file in the Office of the Commissioner.

Item withdrawn on September 21, 1999 per Provost Kindrick: School of Business and the Center for Continuing Education with Microsoft for Certified Systems Engineer certificate to allow time for campus consultation.

Montana Tech of the University of Montana:

Eliminate the Communications option in the Bachelor of Science in Society and Technology. This option has not accepted students in two years. It should have been dropped during an earlier program review but was inadvertently overlooked. The last day for graduates with the option will be May 2001.

Eliminate the Applied and Information Science options in the Computer Science major. The options have not accepted students for two years. The change is required to insure graduates meet CSAB’s accreditation standards. There are no students currently pursuing the options.

Change the name of the Engineering Science Department to Engineering Department. This change is to reflect recent changes in the degree program for which it is responsible.

Montana State University-Billings:

Request to offer the Master of Science in Information Processing and Communication in a distributed learning format (electronically) through the College of Professional Studies and Lifelong Learning initially on a self-sustaining budget model.

Dawson Community College:

With support from the Department of Corrections, Dawson Community College proposes to offer a one-year Correctional Officer Certificate program effective Fall 2000. Continuation of the credit program beyond Fall 2002 will require Level II program approval.

Flathead Valley Community College:

In response to requests from area business and industry, Flathead Valley Community College proposes a Certificate program in Heavy Equipment Maintenance. This Certificate would require 43 credits and would allow students to articulate with MSU-Northern. In addition, the Helena College of Technology and the Missoula College of Technology are currently reviewing these courses for articulation with their programs.

In addition to the support of local business and industry, there are currently 12 students enrolled at Flathead Valley Community College who have expressed an interest in a Certificate in Heavy Equipment Maintenance. This change is effective Spring 2000. Continuation of the credit program beyond Spring 2002 will require Level II program approval.

SUBMISSION AGENDA-CONSENT

a. ITEM104-1002-R0799 - Approval of Proposal to Terminate the Fashion Sales and Marketing Option of the Associate of Applied Science Degree in Management and the Certificate in Fashion Sales and Marketing, College of Technology; The University of Montana-Missoula (Moved to Level I)

b. ITEM 104-1003-R0999 - Approval of Proposal to Add an Undergraduate Minor in Media Arts to the Program in Fine Arts; The University of Montana-Missoula

c. ITEM 104-1004-R0999 - Approval of Proposal to Establish Three New Interdisciplinary Options for the Chemistry Major Leading to a Bachelor of Science Degree: (1) Biological Chemistry, (2) Environmental Chemistry, and (3) Pharmacology; The University of Montana-Missoula

d. ITEM 104-1005-R0999 - Approval of Proposal to Establish a Joint Bachelor of Science Degree in Computer Science and Mathematical Sciences; The University of Montana-Missoula

e. ITEM 104-1506-R0999 - Approval of Proposal to Reorganize Administratively the Engineering Programs; Montana Tech of The University of Montana

f. ITEM 104-2003-R0999 - Authorization to Offer a Non-Teaching Undergraduate Minor in Museum Studies; Montana State University-Bozeman

g. ITEM 104-2004-R0999 - Authorization to Offer a Master of Arts Degree in Native American Studies, Montana State University-Bozeman

h. ITEM 104-2701-R0999 - Authorization to Offer a Master of Science Degree in Psychology; Montana State University-Billings (Originally submitted as Clinical Psychology. Changed by campus to Psychology)

i. ITEM 104-2703-R0799 - Authorization to Delete the Culinary Arts Program at the College of Technology; Montana State University-Billings

j. ITEM 104-2704-R0799 - Authorization to Delete the Hospitality Management Services Program at the College of Technology; Montana State University-Billings

  REGENT THOMPSON MOVED to FORWARD items b-j to the ACTION Agenda.

  MOTION APPROVED unanimously.

SUBMISSION AGENDA

a. ITEM 104-104-R0999 - Revised Policy 806.1 (As Amended)

b. ITEM 104-1002-R0999 - Approval of Proposal to Restructure the Present Master of Arts Degree in English (Linguistics Option) into a Master of Arts Degree in Linguistics; The University of Montana-Missoula

c. ITEM 104-1006-R0999 - Approval of Proposal to Create a Doctor of Philosophy Degree in Individual Interdisciplinary Programs (IIPs); The University of Montana-Missoula

d. ITEM 104-1501-R0999 - Approval of Proposal to Add a Bachelor of Science Degree in General Science; Montana Tech of The University of Montana

e. ITEM 104-1502-R0999 - Approval of Proposal to Add a Bachelor of Science Degree in Professional and Technical Communication; Montana Tech of The University of Montana

f. ITEM 104-1503-R0999 - Approval of Proposal to Establish a Doctor of Philosophy Degree in Earth Resources Engineering; The University of Montana

g. ITEM 104-2702-R0999 - Authorization to Offer a Master of Science Degree in Public Relations; Montana State University-Billings

h. ITEM 104-2802-R0999 - Montana Cooperative Development Center; Montana State University-Northern

i. ITEM 104-2803-R0999 - Montana Environmental Training Center (METS); Montana State University-Northern

j. ITEM 104-2804-R0999 - Center for Veterans Education and Training Services (VETS); Montana State University-Northern

k. ITEM 104-2805-R0999 - Educational Opportunity Center (EOC); Montana State University-Northern

  REGENT THOMPSON MOVED to FORWARD items a, b, c, d, e, and g to the ACTION Agenda.

  Motion APPROVED UNANIMOUSLY

Items f. and h. were deferred to the November meeting

Items i, j. and k. were on the Agenda in error

ACTION AGENDA-CONSENT

a. ITEM 104-105-R0799 - Associate Degree Taxonomy - Regents Policy 301.12

  REGENT THOMPSON MOVED to APPROVE Item a.

  APPROVED UNANIMOUSLY

ACTION AGENDA

a. ITEM 104-2806-R0999 - Administrative Reorganization; Montana State University-Northern

b. ITEM 103-103-R0599 - Approval of Denturist Technology Program for Northern Alberta Institute of Technology Recognition of Canadian Public Institutions Policy. (As Amended)

  REGENT THOMPSON MOVED to APPROVE Items a. and b.

  APPROVED UNANIMOUSLY

OTHER

a. Degree and Program Inventory—presentation of revised and updated format for 11 MUS campuses; basis for program review.

b. Report on extended degree programs by MUS campuses.

30,000 credit hours were generated by distance learning classes this past year. Deputy Commissioner Scott will provide the Regents with the number of courses being taught on the internet.

c. Report on Gear Up grant

Montana was one of 21 states to receive Gear Up funding. The program aims for early intervention and support of students beginning in the 7th grade and through college. $245,000 in grants to college freshmen students will prevent them from accruing any debt their first year in school.

d. Update on Conversation on Tenure planning

The Regents will convene the day before the meeting in Helena in January to discuss this issue.

e. "Foreign" institutions doing business in Billings

Since the 1997 Legislature amended state statute removing all regulatory power over outside institutions, there are now 50 of them located in Billings alone. They are not under the auspices of the Board of Regents although many think they are. Students incur an average of twice the debt with these schools over what it would be with MUS. This issue will be discussed at the Interim Committee meeting next week.

f. Locus of Doctoral Degree Granting Authority

It was noted that doctorate degrees are authorized for award from the individual doctoral campuses. The item will be carried over to the next meeting.

g. Reaffirmation of Accreditation; Montana State University-Northern

A Progress Report will be completed in Spring, 2001.

Moved from Work Session: Regent Fritz has worked on a new evaluation form to be used by students in evaluating faculty members. He will work with Deputy Commissioner Scott on this and it will be put on the next Agenda as a discussion item.

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ADMINISTRATIVE/BUDGET COMMITTEE

SUBMISSION AGENDA

a. ITEM 104-1505-R0999 - Authorization for the Construction of a Natural Resources Research Center and Authorization to Establish the Associated Research Programs; Montana Tech of The University of Montana

  REGENT JASMIN MOVED to FORWARD Item a. to the ACTION Agenda.

  MOTION APPROVED UNANIMOUSLY

ACTION AGENDA-CONSENT

a. ITEM 104-105-R0999 - Contract Revision-College Savings Bank

d. ITEM 104-1006-R0799-Renaming of the Harry Adams Events Center; The University of Montana-Missoula

e. ITEM 104-1007-R0799-Renovate Health Professions Lab, College of Technology; The University of Montana-Missoula

f. ITEM 104-1901-R0999 - Authorization to Expend Student Computer Fee Funds; Helena College of Technology of The University of Montana

g. ITEM 104-2004-R0799-Approval of Design/Construction Contract for the Stadium Sound System; Montana State University-Bozeman

h. ITEM 104-2005-R0799-Authorization of Design Contract for the Weight Room Addition to the Athletic Complex; Montana State University-Bozeman

i. ITEM 104-2006-R0799-Authorization to Construct a Tennis Support Facility; Montana State University-Bozeman (Replaced with Item 104-2009-R0999)

j. ITEM 104-2005-R0999 - Authorization to Improve and Repair Parking Lots; Montana State University-Bozeman

k. ITEM 104-2007-R0999 - Authorization to Expend Equipment Fees; Montana State University-Bozeman

l. ITEM 104-2008-R0999 - Authorization to Expend Student Computer Fees; Montana State University-Bozeman

m. ITEM 104-2009-R0999 - Authorization of Construction Contract for a Tennis Support Facility; Montana State University-Bozeman (Replaces Item 104-2006-R0799)

n. ITEM 104-2302-R0999 - Authorization to Grant a Right-of-Way Easement to the Mid-Rivers Telephone Cooperative, Inc. for Installation of Fiber Optic Cable on the Eastern Agricultural Research Station; Montana State University-Bozeman Agricultural Experiment Station

o. ITEM 104-2704-R0999 - Authorization to Purchase, Erect, and Construct a Tennis Air Structure; Montana State University-Billings

p. ITEM 104-2705-R0999 - Authorization to Renovate and Construct Physical Education Facilities; Montana State University-Billings

q. ITEM 104-2706-R0999 - Certificate of Completion, Series D 1996 Facilities Improvement and Refunding Revenue Bonds; Montana State University-Billings

r. ITEM 104-2707-R0999 - Certificate of Completion, Process Plant Technology Center; Montana State University-Billings

s. ITEM 104-2851-R0999 - Authorization to Provide an Easement for Fiber Optic and Copper Cables for Electronic Delivery of Instruction Programming; Montana State University College of Technology-Great Falls

  REGENT JASMIN MOVED for APPROVAL of Items a. through h., j. through p. and r. through s.

  APPROVED UNANIMOUSLY

ACTION AGENDA

a. ITEM 98-006-R0398 - Rule Revision of Board of Regents' Policy 950.2—Montana Family Education Savings Program

  REGENT JASMIN MOVED to APPROVE Item a.

  APPROVED UNANIMOUSLY

b. ITEM 104-107-R0999 - SCT Contract-Data Warehouse

  REGENT JASMIN MOVED to APPROVE Item b.

  APPROVED with Regent Fritz dissenting

A continued effort will be made to find alternate sources of revenue

c. ITEM 104-108-R0999 - Budget Amendment-GEAR UP

  REGENT JASMIN MOVED to APPROVE Item c.

  APPROVED UNANIMOUSLY

d. ITEM 104-109-R0999 - Budget Amendment-Perkins

  REGENT JASMIN MOVED to APPROVE Item d.

  APPROVED UNANIMOUSLY

f. ITEM 104-1007-R0999 - Campus Recreation Fee Increase; The University of Montana-Missoula

  REGENT JASMIN MOVED to APPROVE Item f.

  APPROVED with Regents Thompson, Morrison-Hamilton and Roehm dissenting

e. ITEM 104-1001-R0999 - Series F 1999 Revenue Bonds; The University of Montana (As Amended)

  REGENT JASMIN MOVED to APPROVE Item e.

  APPROVED UNANIMOUSLY

g. ITEM 104-1008-R0999 - Purchase of Property, 639 South 5th East; The University of Montana-Missoula

  REGENT JASMIN MOVED to APPROVE Item g.

  APPROVED UNANIMOUSLY

h. ITEM 104-2006-R0999 - Use of State Lands under the Control of the Montana University System by the Montana National Guard for the Purpose of Constructing and Operating, on a Long-term Basis, an education and Training Facility; Montana State University-Bozeman

  REGENT JASMIN MOVED to APPROVE Item h.

  APPROVED UNANIMOUSLY

i. ITEM 104-2301-R0999 - Authorization Approving Lease of the Hartmann Ranch and Related Easement, Assignment and Escrow Agreement; Montana State University-Bozeman Agricultural Experiment Station

  REGENT JASMIN MOVED to APPROVE Item i.

  APPROVED UNANIMOUSLY

j. ITEM 104-2703-R0999 - Authorization to Increase Student Supplemental Medical Insurance Fee; Montana State University-Billings

  REGENT JASMIN MOVED to APPROVE Item j.

  APPROVED UNANIMOUSLY

OTHER

a. Report on Proposed Five Valleys Land Trust Reciprocal Easement Involving The University of Montana Property

OLD BUSINESS

Mission Vision Goals Statement - moved from Work Session

  Regent Hamilton MOVED to APPROVE ADOPTION of the Mission, Vision and Goals of the Montana University System as amended.

  MOTION APPROVED unanimously.

a. ITEM 104-103-R0999 - Omnibus Policy Revisions (SUBMISSION)

Questions and suggestions should be directed to Chief Counsel LeRoy Schramm. This item will be on the Action Agenda for the November, 1999 meeting. All changes are available on the web site.

b. Report from Regents' Information Technology Committee with update on Banner - Laurie Neils

It was reported that the new Banner system is very time consuming to implement. So far, MUS is not able to obtain the reports needed, but this is expected to improve. The PeopleSoft system has many glitches and is also very time consuming to implement. It takes as much as three to four times as long as previously. Reports from this system are nearly nonexistent. Security is the biggest problem for the Human Resource side. Any employee with access to that area, can access payroll for anyone in state government, whether they are authorized or not. Campus staff members have worked thousands of hours overtime in an effort to put these systems on line.

Regent Thompson inquired as to when letters from the Regents will be sent to those people on the campuses who have made extraordinary efforts to implement the new Banner System. It was indicated that those will be sent next week.

NEW BUSINESS

Academic Master Plan - Moved from Work Session

The Commissioner and his staff will begin work on an Academic Master Plan to include Carnegie Classification development in the MUS, an update on what the Restructuring was intended to do, where the MUS is and where MUS expects to be in five years. This is a priority item. A report will be given at the September, 2000 meeting, with interim reports in the meantime.

a. ITEM 104-106-R0999 - Operating Budgets-Montana University System

  Regent Roehm MOVED to APPROVE Item a. as presented.

  APPROVED unanimously.

Associate Commissioner Rod Sundsted will consolidate costs and include fees with a comparison between resident and non-resident students. The report will also include the community colleges.

b. Perkins Vocational and Technical Education Planning Committee report - Arlene Parisot

c. Report on School Improvement Program - Superintendent Nancy Keenan

This report was given at the Board of Public Education meeting on Thursday.

d. Foundation Agreements

  Regent Jasmin MOVED to APPROVE Item d. as presented.

  APPROVED unanimously.

Foundation Contracts will be on the Agenda for approval at May meetings in the future as they come up for revision or renewal. Future Contracts will be brought into conformance with the language change set forth in the revised Policy 205.4.

COMMISSIONER'S REPORT

No Report from the Commissioner

CAMPUS REPORTS

Campus Enrollment Trends:

President Dennison indicated that the FTE for students on all his campuses is up this academic year.

President Malone indicated that his enrollment is up also.

Chancellor Rao indicated the numbers are up at Northern but down at their program located in Great Falls. They moved to a new facility, which probably explains the drop.

Dean Weaver indicated his enrollment is up.

When registration numbers have been finalized on the campuses, a report will be prepared for the Regents.

President Dennison had no campus report.

Chancellor Hulbert was unable to attend but sent the information that the opening ceremony for the National Challenge Program was occurring that day. The campus has also received a number of grants.

Chancellor Gilmore had no campus report.

Dean Capdeville had no campus report.

President Malone indicated that on October 15 they will open their new building. It will also be time for their homecoming.

Chancellor Rao indicated that their budget closed at zero this year. The campus continuing debt is reasonable.

Chancellor Sexton had no campus report.

With no further business to come before The Board of Regents, the meeting adjourned at 12:20 p.m.

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