RESTRUCTURING REVIEW FOLLOW-UP ACTIONS: June 2002 Update
RESTRUCTURING
1. (ALL) Focus on making existing structure behave as if it were a single-Leader organization. (No revisit of �single-chancellor� issue now)
Ongoing.
2.Commissioner willaddress/resolve the Policy Committee issue.� Also, the �Table Arrangement� issue.
DONE.
3. Commissioner will continue to monitor/manage the chancellor-president-Commissioner relationship.
� Commissioner continues to work with Presidents and Chancellors on issues of communication and collaboration.
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Personnel objectives for senior administrators will address restructuring issues. DONE
4. (OCHE) Evaluate the current funding formula, AND options; within the larger issue of enrollment-driven funding, including behavior incentives for affecting change.
�Policy Committee will address funding formula at its August retreat. DONE� BoR met 4/24 to evaluate models and options, deferred selecting a consultant (to evaluate� current formula and impact of changes made in it over the last few years) until they reconvene.
5. (Policy Committee) Develop a constituency and building strategy. (including a communications strategy).
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Presidents are seeking funding from Foundations for a Friends of the university system organization that would assist in communications.DONE
�Need to establish clear expectations for campus CEOs and Commissioner about constituency building and reflect those expectations in personnel goals and objectives.�� DONE� BoR adopted & funded communication plan �Jan 02
6. In discussion with CAO's�(JAS) Establish an accountability monitoring mechanism re. Time-to-degree, student advising, retention,
�CAO's agree on policies for advising and degree checks.� Retention model under design for implementation under data warehouse.
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Policy Committee Retreat will includeaccountability reporting on its agenda.� DONE�
Proposed working with the Legis Interim Comm on Education on accountability��DONE.� Fine-tuning Data Warehouse for use in accountability� (IN PROCESS)
� DBA hired effective 7-1-02
7. In discussion with CAO's�(JAS) Revisit and update Phase II direction re. Developmental education.
� Joyce Scott work w CAO�s in reconsideration of Phase II direction and policy on remedial and developmental education.�
� Report to BOR in November of 2001.
� Exploring solutions with technology and software in cooperation with Billings CoT. (ACT Ctr open 2/28/02)
� Plan reports on student progress, numbers involved, methods of remediation and results.
� Discuss MUS Virtual U for on-line remediation via PLATO IN PROCESS
8. (JAS) Promote & monitor development of relationships with Tribal Colleges.
�Report on MUS/Tribal College agreements. DONE��
�MUS draft Dual Admissions agreement to CAO's and SAO's.�DONE� Add Tribal Colleges to Inventory of academic degrees and programs. (Assigned to ESwaney)
� Update Tribal College GenEd transfer core-Ellen
9. Establish more explicit guidelines to govern the administrative, financial, and academic relationships among the campuses of each university (possible use of Memorandum of Understanding).
� Commissioner work with Policy Committee to recommend location of management & governance responsibilities with report in Jan 02.
� Information collected Fall 01
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Commissioner recommends not pursuing MoU between and among the campuses.��DONE� Recommendation under development
10. Renewed emphasis on collaboration and shared resources.
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Commissioner will direct Presidents and Chancellors to ensure academic leaders at campus, college, and department levels are held accountable for fostering collab +resource sharing within and among campusesDONE.� New initiatives Spring 2002 include
-Tech Prep Task Force
-Career Services Study Group
-Simultaneous Registration Task Force
-Financial Aid Customer Service Discussion
-MUS E-core for general education
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Incorporated into CEOs� perf objectives. DONE� Banner interface project with Legis Fiscal and Audit divisions and 2 universities IN PROCESS
� GASB 34-35 implementation
11.Use expectations about goals of restructuring to evaluate senior institutional leaders on the campuses.
�To be incorporated into goal and objective setting for 2001-2002 (DONE).12. Explore mechanisms for a more �inclusive� approach to seeking advice from affiliate campuses.
� Ongoing; changes in Policy Committee. DONE
� BoR meeting format adds CEO discussion 7/02
13.Office of the Commission should play the role of �neutral reviewer� of program proposals.
�This is one of the roles the OCHE already plays in consideration of new proposals.��DONE14. Gain productivity improvements and cost savings through the fullest possible integration of administrative services and data systems, with special reference to statewide library system.
� Commissioner will establish a library vision committee DONE� to
present a vision to the Board by Nov. 2001and submit plan for an integrated library system by July 2002. DELAYED� Rod Sundsted will meet with fiscal officers to consider other areas of productivity improvements and cost savings through integration of administrative services.
� New efforts Spring 2002 in career service, simultaneous registration, E-core for General Education.
� Continued development of data warehouse.
� Produced Management Report templates DONE.
� Initial MGT Reports � July 02
Gain productivity improvements & cost savings (con�t)
� Integrated implementation of GASB 34/35 across MUS
� Collaboration (MUS campuses and state agencies) on Facility Condition Inventory (FCI) use and enhancement
� MUS system wide contract and integration of Unrelated Business Income Tax (UBIT) reporting
15. Increased attention and priority to two-year education.
�Dr. Mingle commended the Regents on singular progress in this area.� The 2-year Education Committee initiatives:
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Continuous registration policy for transfers-done
-Updated 30-hr GenEd� transfer coreDONE
-Degree check policy-done-Include all Tribal Colleges in 30-hr GenEd transfer core-assigned to ESwaney Sp02
� Current emphasis on Dual Admissions Agreements ((draft Done & Circulated), Transfer agreements, course articulation (In process), and 30-hour general ed core (MUS+CC�s complete).
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Full plan of work for 2-year CommitteeDONE� and priorities set.� Formal transfer study underway.
� Study designed, BoR and CAO review Jan. 02
� Transfer audit underway, slowed by campus data� coding problems in Dec 2001
� New faculty training/orientation for CC & CoT via Perkins funding-ONGOING
� Tech Prep Artic Task Force underway 1-18-02
� Transfer Project 2002 Steering Committee appointed 3-4-02; met 4-19.
� Two-Year Task Force planning underway
� 04-05 Biennial Budget requests to continue funding 2-year tuition differential
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� PRESIDENT & COMMISSIONER SELECTION
16.
(JAS)Policy 205.1: reverse wording as noted on hard copy.DONE
17.(Dick)Develop a Commissioner selection Policy:
�Policy recommendations to Board of Regents for September 2001 meeting� DONE������ Using AGB guidelines (?)
DONE
2) Make it clear that this is a BoR� decision.
DONE
DIVERSITY
3) Assure implementation of campus diversity reports and publication of annual status report.
�STEP I with Jan 01 Diversity Analysis�DONE.
��2nd report in July,items on regular cycleDONE.�
Recommend annual reports to Board rather than semi-annuallyDONE.� Expanded diversity report to BoR 7-02
� 04-05 Biennial budget Indian Education for All���� initiative
4) Collect all-campus data on diversity trainings,�� requirements, and incentives.
�Deputy working w Research Office + campuses to standardize data, collection and reporting.DONE���� AIMA Advisory Comm met 3/5/02-will pursue data collection by task groups
� Data collected in July 02 Diversity Report, analysis will lead to action plan
5) Continue collecting data on Tribal College MOU.
See item 8 above
6)(Dick)Assure (via performance evaluations) that senior administrators give high priority to diversity concerns.DONE
7)(Dick)Develop core job descriptions for Chair and Regents.
�Submit to Board of Regents for September 2001 meetingDONE