MONTANA BOARD OF REGENTS OF HIGHER EDUCATION
Policy and Procedures Manual
SUBJECT: FINANCIAL AFFAIRS
920.1 Information Technology and Telecommunications Equipment and Contracts; Purchase or ProcurementEffective September 28, 2001; Issued October 9, 2001
Unless sections 2 or 3 apply, the acquisition of information technology or
telecommunications equipment, software and vendor services with an estimated
cost of $50,000 or more shall be
approved by the Commissioner or designee. Requests for proposals, bid
specifications and similar documents delineating the requirements of the
acquisition shall be reviewed with the commissioner or designee prior to
submission to any vendor or to the Purchasing Bureau of the State Department of
Administration for final action.
When an acquisition otherwise covered above has no system wide impact the campus
may proceed without review or approval by the commissioner. The campuses
shall at the end of every calendar quarter report and summarize such purchases
to the Commissioner.
Acquisitions made with funding that contains specific reporting and approval
processes (e.g., student computing fee funds) should be approved and reported
according to the processes specific to those funds and not required to follow
the requirements of section 1.
Board of Regents, Item 7-004-R0175, January 16, 1975; Commissioner's
Regulations, June 6, 1975; Management Information Systems Memo #1, Nov. 12,
1976; Council of Presidents, Nov. 23, 1981; Item 7-004-R0175, Purchasing
requisitions; computing equipment (revised) July 7, 1994; and September 28, 2001