MONTANA STATE UNIVERSITY - BOZEMAN
PRELIMINARY FY 2001
BUDGET DEVELOPMENT PLAN & PRIORITIES
Presented to the Board of Regents
November 18, 1999
Overview of Budget Development Process
The development of MSU-Bozeman's annual General Operating budget is a "bottom - up" process in which the President and his Executive Committee are responsible, first, for ensuring that representatives of the university community have an opportunity to participate, and secondly, for eventually balancing institutional needs and constituent requests within the funds available.
Primary Participants in the Budget Development Process
President's Executive Council
The President and the Vice Presidents are responsible for 1) compiling funding requests from each of their Deans and Directors; 2) soliciting proposals from the Strategic Planning & Budgeting Committee (SPBC); 3) preparing a preliminary budget proposal for discussion with the Deans' Council and the SPBC; and, 4) ultimately crafting a balanced budget which reflects, as best possible, the University's mission, goals, obligations, strategic initiatives, and constituent priorities.
These 14 academic administrators meet with the Provost and Vice President of Academic Affairs on a regular basis, and serve as the Provost's primary source of advice on academic issues, including related fiscal matters.
Strategic Planning & Budgeting Committee
The SPBC is a 13-member committee, comprised of representatives from all sectors of the University community. It includes the vice presidents; four representatives from Faculty Council; and, one representative each from ASMSU, the Classified Employees Committee, the Dean's Council, Department Heads, and the Professional Employees Council. This Committee is advisory to the President for planning and budget matters, and is charged with the responsibility for 1) reviewing all revenues, expenditures, and funding sources; and, 2) considering all programs from an institutional perspective.
Enrollment Management Committee
The EMC is an ad hoc group convened by the Vice President for Student Affairs. It is comprised of the Executive Director of University Budgets, the Registrar, the Director of Institutional Research, and the Director of New Student Services. This group is responsible for 1) predicting the number of new and transfer students the University will enroll each Autumn, and 2) reviewing the resultant FTE projections that are developed by the Executive Director of University Budgets.
Executive Director of University Budgets
This position is responsible for 1) coordinating the budget development process; 2) preparing all budget development documents; 3) projecting FTE enrollment levels; 4) projecting revenue levels; 5) implementing the final July 1 budget; and 6) monitoring actual FTE, revenues, and expenditures throughout the year.
Budget Development Schedule
The "budget process" for each year is a dynamic process which involves regular reviews and adjustments which begin more than 12 months in advance of the beginning of the budget year, and continue until long after the fiscal year is over. The University has already developed its "first draft" base budget for FY 2001. That was done in conjunction with the finalization of the FY 2000 budget. The remaining phases of the FY 2001 budget development process will include the following major meetings.
Mid November PEC meets with Deans' Council to review Autumn FTE and revenues for FY00, and to discuss emerging issues and/or strategic initiatives which may involve a fiscal impact for FY00 or FY01
PEC meets with SPBC to review Autumn FTE and revenues for FY00, and to discuss emerging issues and/or strategic initiatives which may involve a fiscal impact for FY00 or FY01
Early February PEC meets with Deans' Council to 1) review Spring FTE and revenues for FY00; 2) discuss emerging issues and/or strategic initiatives which may involve a fiscal impact for FY00 or FY01; 3) discuss the upcoming budget development process for FY01; and 4) solicit Deans' Council input on campus priorities for FY01
PEC meets with SPBC to 1) review Spring FTE and revenues for FY00; 2) discuss emerging issues and/or strategic initiatives which may involve a fiscal impact for FY00 or FY01; 3) discuss the upcoming budget development process for FY01; and 4) solicit SPBC input on campus priorities for FY01
Late February PEC meets to review the draft FTE and revenue projections for FY01; and the budget proposals it has received from Deans, Directors, and SPBC members
Early March PEC meets to conduct its initial discussion of FY01 budget scenarios -- FTE, revenues, Base expenditures, and emerging priorities
Late March PEC meets to complete its development of the "review draft" budget for FY01
Early April PEC meets with Deans' Council to present the PEC's FY01 "review draft" budget
PEC meets with SPBC to present the PEC's FY01 "review draft" budget
Mid April PEC meets with Deans' Council so that the academic administrators can present their comments and suggestions on the PEC's FY01 "review draft" budget
PEC meets with SPBC so that SPBC members can present their comments and suggestions on the PEC's FY01 "review draft" budget
Late April PEC meets to review all comments and suggestions, and to adjust the draft budget, as necessary
Early May PEC meets with Deans' Council and presents the University's final, July 1st, FY01 budget
PEC meets with SPBC and presents the University's final, July 1st, FY01 budget
Mid May - August University Budget Office coordinates the implementation of the FY01 budget
Initial Revenue Projection
At present, the following represents the University's projection of revenues (net of fee waivers) for the current FY00/FY01 biennium.
General Fund & Millage (FY01 is estimate from CHE)
Family Practice General Fund
Admissions & Late Fees
Projected Revenue Increase for FY01 budget
Initial Listing of Additional Obligations in FY01
At present, the following list represents the University's first, rough draft listing and cost estimates of added obligations for FY01. Each of these must be verified in the future.
Family Practice Residency Increase
Title IV Requirement for Financial Aid Repayment
O&M Inflationary Increases
Increased Employer Costs for ORP
Increased Employer Costs for Medical Insurance
Faculty Pay Plan
GTA/GRA Pay Plan
Classified Pay Plan
Professional Pay Plan
Credit Card Fees
MT PRRIME & Banner Operations Cost Inflation
Utilities Cost Inflation
Other Proposed Program Enhancements & Budget Adjustments for FY01
Restore FY99 Budget Reductions
Increase Library Acquisitions Budget
Increase Sabbatical Allocation by 50%
Various New Faculty Positions
Athletics Gender Equity Funding
Added Support for Academic Administration
Added Central Operations FTE for Banner System
Completion of New Fiber Network in Buildings
Added Facilities Maintenance & Hazardous Waste Services
Recruitment & Extra Sections Investments
Added University Police Funding
Funding for New Core Curriculum
Enhancement of International Education Program
Enhancement of Graduate Education Program