Western Montana College of The University of Montana


Preliminary FY 2001

 Budget Development Plan & Priorities


Presented to the Board of Regents

November 18, 1999


Overview of Budget Development Process

The development of the annual General Operating budget is a campus community process at Western Montana College (WMC) through the Budget Development Committee (BDC). The Chancellor and the administrative officers (Administrative Council) are responsible to ensure that representatives of the campus community participate in the process using WMC s Strategic Plan and are also responsible to balance institutional needs and constituent requests with the funds available. The final proposal is approved and implemented by the Chancellor in accordance with the goals of the College.

Before finalizing the FY 2001 budget, the new Chancellor would like a thorough review of the base budget to see if adjustments need to be made to better meet campus priorities and his new directives while still funding required mandates.

Primary Participants in the Budget Development Process

Administrative Council

The Administrative Council consists of the Chancellor, Vice Chancellor, Director of College Relations, and Director of Fiscal Affairs. The Council sets broad budget parameters based upon the College s Strategic Plan, projected tuition revenue, and campus priorities. The members of the Council are responsible for compiling funding requests for campus priorities from each of their Deans, Directors, and Chairs. The Council compiles a preliminary budget for discussion with the Budget Development Committee.

Budget Development Committee (BDC)

The BDC consists of a representative from each of the Administrative Council member s divisions, a representative from the student association (ASWMC), the faculty association, the staff association, and the contract professional association and is chaired by the Director of Fiscal Affairs. The composition of the BDC may change under the direction of the new Chancellor with input of the Faculty Senate. The BDC reviews the preliminary draft budget and funding requests compiled by the Administrative Council using information provided by the Enrollment Management Committee and the Director of Fiscal Affairs on enrollment, FTE, expenditures, funding sources, and projected revenues. The BDC provides budget recommendations based on this information and their discussions back to the Administrative Council.

Enrollment Management Committee

An ad hoc Enrollment Management Committee (EMC) also meets to review enrollment matters and to help provide FTE projections that are given to the Director of Fiscal Affairs. This committee will be made a permanent standing committee this year with expanded responsibilities in providing information to the BDC and to the Director of Fiscal Affairs.

Budget Development Schedule

Although the "first draft" of the FY2001 budget was compiled in conjunction with the finalization for the FY2000 budget, the dynamic nature of the budgeting process requires continual review of both the FY2000 budget and FY2001 budget plan. Following is the FY2001 meeting plan.

November 1999

January 1999

February 2000

March 2000

April 2000

May 2000

Initial Revenue Projection

At present, the following represents the College s current revenue projection for FY00/FY01 biennium.

Revenues Net of Fee Waivers:




General Fund & Millage

(FY01 is estimate from CHE)

Tuition & Other Fees

Interest Earnings












Projected Revenue Increase For FY01 Budget



Initial Listing of Additional Obligations in FY01

The following list contains the identified budget obligations for FY01. This is from the first draft budget and these cost estimates must be verified during the dynamic budget process. This list does not include campus priorities eliminated in the FY2000 process or the priorities and directions for FY2001 being developed by the Chancellor.

Pay Plan Costs

Insurance Plan Increase

Employer ORP Increase

Utility Increase

Title IV Federal Aid Repayment


Faculty Position










Other Proposed Program Enhancements & Budget Adjustments for FY01

To be determined through review of base budget based on directive of the Chancellor.