ITEM 119-114-R0503                                                          May 29-30, 2003

 

GUIDELINES for POLICY 807.2

 

Board of Regents � Travel Expenses and Reimbursement

 

Board of Regents expense reimbursement will �generally follow the rules for travel that have been promulgated by the Department of Administration� as indicated in Board Policy 807.1 Employee Travel.� In addition, Board members may be reimbursed for approved out of pocket costs incurred in serving in the official capacity of Regent.

 

�         Regents will be reimbursed for cost of travel for official Regent business at the approved state rate.

 

�         Regents who do not have a vehicle available should make arrangements with the campus for use of a motor pool vehicle.

 

�         Rental car costs for in-state travel will be reimbursed only to the level of the mileage reimbursement rate for the standard distance as determined by the Department of Administration.� Rental car costs necessary in conjunction with air transportation will be fully reimbursed.

 

�         Travel should occur on the day of meetings or functions, when reasonably able to do so, to reduce lodging costs and per diem.

 

�         Reimbursement for lodging will be at the single occupancy rate and at state rates, regardless of lodging expenses.

 

�         Each Regent will be provided with a State telephone credit card for use in business related to the position of Regent.

 

�         Postage will be reimbursed for correspondence essential to carrying out the responsibilities of serving as a Regent.

 

�         Should OCHE observe deviations from the above, the Chair will be asked to mediate and/or provide opinion as to the compatibility with the will of the Board.� Members may appeal these Chair opinions to the Board for final resolution.