June 22, 2004

TO: Budget Committee

Montana Board of Regents

FROM: Rod Sundsted

Associate Commissioner for Fiscal Affairs

SUBJECT: Budget Reporting Metrics

At the end of the last Budget Committee meeting Regent Semmens offered to work with me in putting together a preliminary list of budget reporting metrics to be used by all campuses when reporting out their CHE operating budgets in September. The purpose of putting together a preliminary list is to serve as a starting point for discussion at the July Budget Committee meeting. The reporting metrics will have to be finalized in July if they are to by utilized in preparing budget documents for September. Below is the preliminary list of budget reporting metrics that were developed:

         Actual general operating expenditures per student for the past four years and budgeted expenditures per student for the current year. The reporting should include percentage changes by year and the annual growth rate for the five-year period.

         Current year budgeted general operating expenditures per student compared to the target spending per student as developed in the allocation model. This should be displayed as both $/FTE student and % of target cost.

Expenditures by Program

         Actual general operating expenditures by program (instruction, academic support, institutional support, student services, plant, scholarships and fellowships, research, and public service) for the past four years and budgeted for the current year. This reporting should be displayed as both a $ amount and % of total expenditures.

Current Year Budget Changes

         Changes in general operating revenue from prior year actual to current year budgeted by source of revenue (GF, millage, tuition, scholarships and fellowships, interest earnings, transfers, and other).

         Increases/(decreases) in general operating expenditures from the prior year actual to current year budgeted. This would include salary annualization, salary increases, benefit changes, increases/decreases in staffing, utility costs, library costs, enrollment reserves, statewide fixed costs, scholarships and fellowships, etc.

Per Student Funding

         Non-resident student funding. Average expenditure per student as compared to average non-resident tuition per student. This should be displayed as both absolute dollars per student and as a % of average expenditure per student.

         Resident student funding. Average expenditure per student as compared to funding per resident student including state support, resident tuition, non-resident subsidy, and other. This should be displayed as both absolute dollars per student and as a % of average expenditure per student.

Staffing Ratios

         Student FTE/Faculty FTE ratio.

         Student FTE/Non-Faculty FTE ratio.

         Non-Faculty FTE/Faculty FTE ratio.

Enrollment

         Enrollment including the prior four years actual and current year projected FTE enrollments. The enrollment reporting should be broken down by resident, non-resident, and WUE and include additional detail by lower division, COT, upper division, and graduate.

Quality Measures

         Should the Quality Committee adopt budget related quality measures those should be incorporated into the budget reporting metrics.