What LMS transition costs will be borne by the system?

OCHE anticipates state resources from the OTO “Seamless System” appropriation will directly fund LMS licensing for 3 years (through September 2026). Following this period, campuses will again be required to support the LMS license on a student FTE pro-rata basis. LMS licensing includes:

  • An LMS instance for each campus, including access for all students, faculty, and staff.
  • 24X7X365 end-user support by phone, chat, and email.
  • Tier 1 admin support, including access to a client success manager.

State resources will support ‘white-glove’ course migration for a large share, though not all, active courses.

  • All courses offered in the past three academic years will be migrated. Courses identified as ‘syllabus-only’ will be migrated through a bulk-migration tool. The most recently taught version, by faculty member, of each other course will be migrated using the ‘white-glove’ service.

The state will support substantial training resources, including several in-person training options for LMS Admins and instructional designers. Additional training resources will include:

  • At least one seat per campus for both the Canvas Certified Technical Administrator Program and the Canvas Certified Educator Program.
  • Ongoing access to Canvas’s suite of online faculty, staff, and student training resources.

OCHE is still assessing what course archiving services / costs can be supported.

Campuses will be responsible for costs if an extension of current LMS vendor licenses is required.

What is the timeline for the LMS transition?

Target transition timelines will require further conversation with both campuses and Instructure, the vendor behind Canvas, but the goal is for all campuses to complete the move to Canvas by, at latest, Fall term 2025. In practice, we anticipate that some campuses will transition earlier to avoid additional licensing cost for the their existing LMS.